Professional services
Accounting and CFO services for professional services firms
Your time is better spent on clients, not spreadsheets. We give agencies, consultancies and service firms clear numbers on every client and project.
Reviewed by Calvin Wu, CPA (inactive) · Updated October 2026
In short
Know which clients and projects make money, and plan staffing around cash.
Firm typesAgencies, consultancies, IT and technical services
Key metricsUtilization, realization, project margin
PackagesFrom $500 / month
ProofAgency turnaround: −17% → +17% EBITDA
Sound familiar?
Client work always comes first, and the financials get pushed aside
Outsourcing your finance team frees your time, reduces stress and gives you a clear picture of the business.
- Late nights reconciling billable hours and expenses
- Cash flow that swings with slow-paying clients
- No clear view of which clients or projects are profitable
- A scramble before every tax season
What we do
Our services for professional services firms
01
Bookkeeping and monthly reporting
Revenue, expenses and profit tracked by client or project.
02
Cash flow forecasting
Predict payment gaps and plan staffing with confidence.
03
Client and project profitability
Identify your most and least profitable engagements.
04
Accounts receivable tracking
Reduce late payments and improve collections.
05
Budgeting and strategic planning
Align people and resources with growth goals.
06
Commission and compensation design
Pay plans tied to cash collected and margin, not just bookings.
The metrics we track
Reporting built around your business model
Every monthly package includes reporting on the numbers that actually drive value in your industry.
Utilization rateRealization rateProject gross marginRevenue per FTEDSOClient concentrationBacklogEBITDA margin
Case study · Marketing agency
From −17% to +17% EBITDA margin
A mid-sized agency realigned commissions to cash, refocused on higher-margin services and industrialized delivery, while revenue compounded 30% a year.
−17%
Starting EBITDA margin
+17%
Year three
30%
Revenue CAGR
3 yrs
Engagement
How it works
From first call to monthly clarity in three steps
Book your free call
We discuss your model, revenue streams and current challenges.
Onboarding and clean-up
We organize your books, set up reporting and integrate your tools.
Monthly finance partnership
Accurate numbers, strategic advice and peace of mind, month after month.
FAQ
Professional services finance questions
What financial metrics should a professional services firm track?
The essentials are utilization (billable hours divided by available hours), realization (billed versus standard rates), project gross margin, revenue per employee, days sales outstanding and client concentration. Together they show whether growth is profitable and whether staffing matches demand.
How do you measure project profitability?
We track revenue, direct labor (at loaded cost) and pass-through expenses by client or project each month, so you can see margin by engagement and adjust pricing, scoping or staffing.
Can you work with our time-tracking and billing tools?
Yes. We work in QuickBooks Online and Xero and connect to the time-tracking, billing and payroll tools you already use.
Next step
Finance support built for professional services
Book a free 30-minute consultation. We’ll review your current setup and recommend the right package.
